Employee Expense Management

After purchasing, employee expense claims are an organisation's biggest unmanaged cost. According to the Aberdeen Group, "Organisations that automate their expense claim process reduce out-of-policy expenses by 40% and reduce reimbursement cycle times by two thirds."

Most organisations have no control over employee expenses. Even if they have clearly defined rules:

• Employees fail to comply with travel polices
• Managers are forced to authorise unacceptable expenses such as expensive hotels
• Time, often weeks, between incurring expense and making claim means budget holders and finance teams have no idea of overspend until it is too late
• Slow reimbursement of expenses undermines employee morale
  
  

Eclipse has helped organisations to impose control over 1000s of employee expenses globally. To gain staff buy-in the process has to be simple. systems@work's employee expense management software is an intuitive, easy to use system that requires no user training. expense@work provides tailored expense forms that are available anywhere/anytime via a browser, making it easy for mobile/remote employees to update.

With expense@work organisations can:

• Streamline expense authorisation through automated workflow
• Enforce corporate guidelines and expense rules, including pre-trip authorisation
• Maintain mileage records and automatically calculate rates and allowances
• Import credit card statements and update the accounting system to avoid transaction duplication
• Automate reporting to provide complete visibility from approval to reimbursement
• Attain full visibility of trends in employee expenses, enabling the creation of new rules and the negotiation of better rates on such items as hotels, travel and more
  
  

Click here to watch an expense@work video to gain a better understanding of how you can streamline and automate processes with an expense management system.

To find out how Eclipse can help your organisation improve its employee expense management process, call us on +44 203 058 1000 or  This e-mail address is being protected from spambots. You need JavaScript enabled to view it