In order to overcome these purchasing issues, organisations are looking to make it easier for their staff to find and order what they need.A robust purchase order system can help in the following ways: This helps to ensure compliance, maximise the use of preferred suppliers and agreements, enable effective budget management, capture detail history for spend analysis and reduce the overall cost of Accounts Payable (AP).
So how can organisations prevent unauthorised purchases and improve efficiency in AP? Introduction of a robust purchase order system can help in the following ways:
Putting such processes in place results in significant savings, from avoidance of unnecessary purchases, negotiated supplier agreements, reduced delivery costs, reduced cost of PO handling, reduced administrative support and reduced AP costs as a whole. Furthermore, the organisation benefits on a strategic level from:
Organisations can achieve an efficient and effective purchase authorisation process by implementing a spend control solution, such as PROACTIS. For further information, contact us on +44 203 866 8808, send an email, or view our PROACTIS Purchase-to-Pay webinar recording: