As the cost of postage has just soared to a record 60p for first class and 50p for second class, businesses need to be thinking carefully about how much post the finance department is mailing out. Too many organisations are still reliant on print, photocopy, post and manual filing of paper documents. Yet with Britain now officially in a double-dip recession, businesses need to realise that a paperless strategy in the finance department can deliver significant savings.
Electronic creation, delivery, authorisation, storage, management and processing of financial documents will not only significantly reduce business postage costs, but it will also eliminate manually-intensive admin tasks whilst freeing-up filing cabinet space and supporting environmental policies.
The reduction in manual intervention and streamlined authorisation will enable businesses to focus attention just on exceptions, minimising time spent answering queries, searching for invoices and tracking authorisation across the organisation.
By tightly integrating document management technologies with financial systems, organisations have the ability to reduce their postage costs, transform business effectiveness, impose far greater control and, typically, achieve ROI within six months.
About the Author
Gary Waylett, CEO, was a founding partner of the Eclipse Computing Group in 1987 and was responsible for establishing the business consultancy teams at Eclipse offices in the UK, Europe, US and Japan. Gary currently has overall responsibility for Eclipse operations in Europe and the US.